A production schedule can vary widely in complexity. For a small presentation, it may be just a series of checkpoints for accomplishing certain tasks during the preceding week. For a three-day conference involving many speakers, it can be like a battle plan for the production team, with overlapping deadlines and goals spanning several weeks before the final meeting.
A plain calendar page is the ideal tool for creating a production schedule. Mark sections for each of the tasks discussed in the following pages. In many cases, these sections will overlap, especially if the presentation will include several speakers. Mark deadlines (such as due dates for final script or imaging) in red to make them stand out.
Estimating production time is a skill which comes with practice, but you can protect yourself from serious scheduling problems by keeping these few things in mind:
- Be practical; set goals that are achievable.
- Always assume any task will take longer than planned.
- Treat all deadlines seriously; don't procrastinate
Example of production time sheet:
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